Frequently Asked Questions

Looking for information? Read our frequently asked questions. Click on the question to expand the answer. 

If you cannot find the answer to your question, please contact the BOFAS Events Team via events@bofas.org.uk.

 


 

Events

 

Registration for the BOFAS Annual Congress 2024 will open on Friday 1st September 2023. 

Should you have any queries, please contact the BOFAS Events team via events@bofas.org.uk.

If you wish to cancel your place at the Congress you must do so, in writing, to the BOFAS Events team (events@bofas.org.uk), please state the reason for the cancellation. In extenuating circumstances the cancellation fee may be waived up to 7 weeks before the meeting, after this date refunds will only be given in the most exceptional circumstances, and will need to be approved by the BOFAS Executive. 

If you wish to amend you booking, you can do this at any time by logging into the booking receipt emailed to you. 

There will be the opportunity to gain CPD points at the BOFAS Congress. An event feedback survey is sent following the event to all delegates. On completing the survey, you would receive a separate email with a link to download your attendance certificate. Please ensure you download the certificate and save it to file.

 

Is my registration free as a BOFAS member?

 

As a BOFAS member, you can take advantage of your membership benefit and register at discounted rate using the registration link that is emailed to you. Full details of registration rates can be found on the registration page here.

 

We encourage all our members, Council, and Executives to book and secure their Congress place during this time, as after which there is an increased cost associated with booking a place.

The discounted rate is a membership benefit, therefore you would need to become a BOFAS member to access the discount. 

If you would like to join us, you must be proposed and seconded by 2 Full Members. Applications must be submitted on-line and are considered for election at the next annual general meeting. Applications close 14 days before the Annual General Meeting on the last day of the Annual Scientific Meeting.

 

What are the benefits of presenting an abstract?

 

  • Showcase projects and gain constructive feedback to help shape future activity
  • Add to your CV and boost your chances of winning funding
  • Share your knowledge - your work could make a real difference

 

There is no fee for making a submission. If your submission is accepted (for either oral or ePoster presentation), the presenting author will be required to attend the conference and thus offered a complimentary registration. Any other authors who wish to attend will need to pay the registration fee that applies to them. Full details of fees can be found on the BOFAS Congress page here.

If your abstract is selected for presentation, you will be required to attend in person. 

Our abstract preparation guidelines, which include, structure and content of the abstract, references, consent, word count, author listings and review process, can be found on the abstract page here.

All abstracts must be submitted online via our abstract management platform DocuServe. You will need to create a Docuserve user account by entering your email address and a password. 

We will not accept any submissions by email.

Please note that the person submitting the abstract is the only one who can view and amend the submission in the portal, and will be the main point of contact for the abstract. This cannot be changed at a later date, so please ensure that the person submitting is able to remain as the main contact throughout the submission and acceptance process.

You can select a co-author to present the work. You will be required to enter the co-author’s details, so ensure you have these details ready: their title, first name, last name, place of work, job title, email address and affiliation.

Before submitting an abstract, please ensure that you have carefully read the submission guidelines, here

You can also submit your abstract here.

At the time of submission, you will be asked to select your preference for ePoster presentation, oral presentation or either. You will also be asked to submit your abstract to a specialty category (these are listed on the main abstract page, here) . If your abstract is accepted, the organisers will decide which format it will take and will cater to your preference where appropriate and possible.

If your abstract is allocated to ePoster presentation, you will be asked to create a digital PDF poster as an A0 Portrait PDF (841mm wide x 1189mm high. This will be displayed using our new, interactive ePoster gallery. Both in-person and virtual delegates will be able to view your poster either through the via BOA Congress app or the ePoster display boards at the Congress venue. ePosters will be accessible for 6 months after the Conference, maximising the amount of time delegates have to access to your work.

If selected for podium presentation, you will present your abstract at the speciality group session which it has been submitted to. The time and date of your presentation will be included in your notification email in December. 

Podium presenters will be required to attend the Conference in person and will be offered complimentary registration.

If you attend any queries, please contact the BOFAS Events team directly via events@bofas.org.uk

 

My Account and Membership

 

You can do this at any time by logging into the BOFAS website and going to the ‘My Profile’ section.   

If you would like to join us, you must be proposed and seconded by 2 Full Members. Applications must be submitted on-line and are considered for election at the next annual general meeting. Applications close 14 days before the Annual General Meeting on the last day of the Annual Scientific Meeting.

Once your application has been approved a member of the Honorary Secretary and Treasurer will be in contact. 

You may contact the Honorary Secretary via honorarysecretary@bofas.org.uk for further details.

Subscription is on an auto-renewal basis, unless you contact BOFAS to cancel your membership. If Members need to inform BOAFS of any changes in their membership grade please notify us by emailing honorarysecretary@bofas.org.uk.

To cancel your membership, you will need to contact the honorary secretary in writing by email honorarysecretary@bofas.org.uk.

Please contact the membership team by emailing honorarysecretary@bofas.org.uk or if it is a financial change, the BOFAS treasurer via treasurer@bofas.org.uk.

We can adjust your membership accordingly to reflect your circumstances, which could mean a reduction in membership fees. Please contact the Honorary Secretary via honorarysecretary@bofas.org.uk.